Peggy Roberson Fiscal Office Senior Fiscal Assistant Carr 310 Box 118525 Gainesville, FL 32611-8525 Voice: (352) 392-1100  Fax: (352) 392-3704 psr@zoology.ufl.edu Job Description Handles all purchases funded by the Dept of Zoology and the Seahorse Key Marine Lab Works with stockroom on ordering supplies. Assists stockroom personnel in receiving and returning any requested merchandise, prepares paperwork for Federal Express shipments. Receives and verifies all invoices for payment; deals with Finance & Accounting and appropriate on-campus dept and/or off-campus vendor to work out any problems that arise with their invoices; assists vendors in receiving their payment from Tallahassee; retains photocopy of each vendor invoice for department records; processes paperwork for reimbursements. Establishes blanket purchase orders, ID encumbrances and recurring charges Make fiscal entries in blanket account ledgers and maintains current balance on each. Approves purchases against blanket funds, furnishes list of dept blanket account balances to the Accountant Issues all expenses refunds and change orders Works with Accountant on closing out remaining blanket balances and assists in certifying forward funds at the end of the fiscal year; Assists Accountant in preparing monthly budget reports for departmental administrators. Initiates and processes personnel paperwork to appoint all Temp OPS, Student Assistants, Contract OPS, and CWSP employees; maintains current files on all employees in the above named categories. Certifies individuals for payroll. Maintains fiscal records on OPS individuals paid from state accounts and maintains earning records on students, informing appropriate supervisors and student employees of the students' current status; prepares information for the Accountant for OPS projections; checks balance periodically against the budgetary ledger of the Accountant.